Project Meetings - Development Assessment

Would you like to discuss your current application under assessment with our team?

A project meeting gives you the opportunity to meet with the relevant Council officers to discuss your application, ask questions and clarify matters that may have arisen during the assessment process.

You can book a one-off project meeting or, if you have multiple applications or require regular discussions with Council, arrange meetings on a weekly, fortnightly or monthly basis.

Why book a project meeting?

A project meeting can help you understand and address matters identified during the assessment process and discuss what may be required to progress your application.

Project Meeting FAQs

How much does a project meeting cost?

In accordance with Council’s Goods and Services Pricing Schedule, the fee for a project meeting is $1,160 per meeting.

Payment is required prior to the scheduled meeting.

How to book a project meeting

To request a Project Meeting, please complete the Project Meeting Request Form(PDF, 304KB) and email the completed form to council@blacktown.nsw.gov.au.

Please ensure your request includes details of the application or proposal you wish to discuss. This information is required to ensure that the appropriate Council staff are available to attend the meeting.

Please also provide any plans, supporting documentation or other information you would like to discuss at the meeting.

Once all required information has been received, Council will schedule your meeting for the next available date and time. You will receive a Microsoft Teams invitation and an invoice by email.

Payment must be received at least 7 days prior to the meeting for the booking to proceed.

How long is a project meeting?

Project meetings are generally scheduled for one hour.

If you require additional time, please advise us when emailing your meeting request. Additional fees may apply.

If you would like to meet with Council on a regular basis, please include your preferred meeting frequency in your request, such as weekly, fortnightly or monthly.

 

How, when and where is a project meeting held?

Project meetings are held virtually via Microsoft Teams and are scheduled for the next available date and time once all required information has been received.

You will receive a Microsoft Teams invitation and invoice by email confirming the meeting details.

Project meetings are generally scheduled for one hour. If you would like to meet with Council regularly, you can nominate your preferred frequency, such as weekly, fortnightly or monthly, when submitting your Project Meeting Request Form.

Who will attend my meeting?

Your meeting will be attended by the relevant Council officers, based on the application(s) and matters you have identified for discussion.

This may include officers from Planning, Building, Engineering and other specialist areas, where required.

Providing clear details in your meeting request about the application(s) and specific matters you would like to discuss will help Council ensure the appropriate officers are invited to attend.

 

 

Will I receive meeting minutes?

No. Council does not prepare or provide meeting minutes for project meetings.

The meeting will be transcribed by Council for internal record-keeping purposes only. Council’s transcript is for internal use and will not be provided to attendees.

Attendees may use their own transcription tool to produce a written transcript or notes of the meeting. However, Council does not consent to any audio or visual recording of the meeting, including video recordings or screen recordings.

Any transcription tool used by attendees must therefore be used for transcription purposes only and must not retain an audio or video recording of the meeting.

 

 

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